CSAVR Spring 2025 Conference
April 4 - 9, 2025
Building on our Successes: Beyond the Buzz
Conference Details:
REGISTRATION:
Registration is open. Register Here Registration closes April 1, 2025.
(Registration for CSAVR does not register you for NCSAB or NCSRC. You must register with each organization separately).
NCSAB website: http://www.ncsab.org/
NCSRC website: https://www.ncsrc.us/
Conference Details – Theme: “Building on our Successes – Beyond the Buzz”
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Track #1 – Building on our Successes: Policy and process streamlining
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Track #2 – Building on Our Successes: Fiscal controls and management
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Track #3 – Building on Our Successes: Personnel development, recruiting and retention
IMPORTANT INFORMATION: Spring 2025 has several structural changes. To accommodate the introduction of a New Directors Orientation, we will not have a Leadership Forum this Spring. We are also changing the format of the Directors Forum (Forum has changed to Directors Meetings and Business Meeting). Please note we are encouraging Directors/designees, VR Legislative and Communication staff participation in the Directors Meeting, and Directors/designees and senior staff for the Business Meeting.
Summary of Conference Format:
New Directors Orientation Friday April 4th and Saturday April 5th
Directors Meeting Sunday AM April 6th
CSAVR Business Meeting Sunday PM April 6th
Conference Day Begins each morning at 9AM Monday, April 7th. Tuesday, April 8th, and Wednesday April 9th
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AM General Sessions
Conference Day Ends 4PM Monday, April 7th (with evening reception), and Tuesday April 8-9th
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PM Concurrent sessions and Regional Meetings
Conference Ends Wednesday 11:45AM April 10th
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General Sessions and RSA
SESSIONS & AGENDAS:
New Directors Orientation (for new directors appointed or serving as interim/acting since April 1, 2024)
Friday, April 4th 1:00PM - 4:00PM and
Saturday, April 5th 9:00AM-4:00PM Draft Agenda
Directors Meeting Sunday, April 6th 10:00AM– Noon Final Agenda (For VR Directors/designee, VR Legislative staff and VR Communications Staff)
CSAVR Business Meeting Sunday, April 6th 1:30PM -3:00PM Final Agenda (For VR Directors/designee and Senior Staff)
CSAVR 2025 Spring Conference Monday, April 7th 9:00AM - Wednesday, April 9th until Noon. Draft Agenda
ACCOMMODATION & DIETARY REQUESTS: Deadline March 14, 2025
Accommodations requests & dietary needs must be requested when registering.
Accommodations cannot be guaranteed after cut-off date.
EARLY REGISTRATION FEES: (through March 14, 2025)
State Agency Personnel - $590.00
State Rehabilitation Council - $590.00
Federal Partner - $590.00 (can receive the Agency rate & group rate)
One Day Registration - $235.00
Group Rate for 5 State Agency Staff ONLY - $2,450.00
Non-CSAVR State Agency, for-profit, not-for-profit, individual $615.00
New Director Orientation - no charge
Director's Meeting - no charge
CSAVR Business Meeting - no charge
REGULAR REGISTRATION FEES: (March 15th - April 1st) Registration closed on April 1, 2025.
State Agency Personnel - $625.00
State Rehabilitation Council - $625.00
Federal Partner - $625.00 (can receive the Agency rate & group rate)
One Day Registration - $265.00
Group Rate for 5 State Agency Staff ONLY - $2,550.00
Non-CSAVR state agency, for-profit, not-for-profit, individual $650.00
New Director Orientation - no charge
Director's Meeting - no charge
CSAVR Business Meeting - no charge
REGISTRATION FOR SPEAKERS:
Speakers must register for the conference. There is a one-day rate if needed.
REGISTRATION CANCELLATION/REFUND POLICY:
Cancellations received by March 14, 2025, will receive a full refund. Cancellations after March 14, 2025 will receive a $100 service charge. No refund will be given after April 1, 2025.
HOTEL RESERVATIONS: (see below for overflow)
Hyatt Regency Bethesda
One Bethesda Metro Center ● 7400 Wisconsin Ave
Bethesda, MD 20814
(301) 657-1234
Room Rate: $258 single/double +taxes (this is the conference rate)
Hotel Link for Reservations: Reservation Link. Ask for the CSAVR/NCSAB room block.
Cut-Off Date: March 14, 2025. Rooms available until sold out or cut-off date, whichever occurs first. Then the hotel prevailing rates apply.
BE AWARE: No smoking, vaping, candles or any other items that cause smoke in the hotel room. You will be charged a $500 fine by the hotel. CSAVR cannot get these charges reversed.
Overflow Hotel:
Hilton Garden Inn (.2 miles 5 min walk)
7301 Waverly Street, Bethesda, MD 20814
Rate: $174
(301) 654-8111
Cut Off: March 21, 2025
Hotel Link for Reservations: Reservation Link
HOTEL ROOM CANCELLATION:
All hotel reservation cancellations for the CSAVR/NCSAB/NCSRC room block must be made through Theresa Hamrick at thamrick@CSAVR.org. CANCELLATIONS ONLY. If you have questions please call Theresa Hamrick at 301-519-8023 or thamrick@csavr.org. All cancelled rooms will be assigned to those on the wait list.
GROUND TRANSPORTATION:
Ground transportation is estimated to run you about $75-$85 from airport to hotel. Ronald Reagan Nat'l Airport is 12 miles (45 mns) from the hotel. BWI Airport is 34 miles (54 mns) from hotel. The hotel is located on the Red Line if you use the metro. Uber/Lyft $75-$85 depending on ride choice. (ALL prices are estimates and may change depending on number of riders and traffic conditions)
Please read the CSAVR Conference Participation Standards before registering. Conference Participation Standards
We only permit display tables for projects funded by our federal partners. We do not have an exhibit hall nor opportunity to exchange marketing material. On the bottom of our registration page for conference is a link to our conference participation standards. Please reference the solicitation and distribution of materials section.